Executive Assistant /Personal Assistant / Office Manager

  • Management
  • Part time
  • 4 years ago
  • United States ,New York

Job Information

  • icon
    Salary USD - US Dollar 1,000 - 3,000 / Monthly
  • icon
    Shift Normal
  • icon
    Number of vacancies* 2 openings
  • icon
    Job level* Entry Level
  • icon
    Job experience* 2+ years
  • icon
    Job qualification* Any Bachelor Degree

Job Description

Boutique midtown firm has a unique opening for a smart, professional college graduate Executive Assistant to support the founder. This is a position where the candidate will wear a lot of hats taking on not only EA support duties, but personal assistant support as well as office management functions.

Responsibilities:

  • Manage busy, ever-changing calendars. Be able to make last minute changes.
  • Prepare materials for meetings.
  • Being proactive about timing on meetings. Know when to keep executive on track.
  • Act as a liaison between clients and executive, deal with client calls.
  • Draft correspondence on behalf of executive.
  • Travel coordination.
  • Proactive planning based on scheduling.
  • Personal Assistant duties include but not limited to: Liaising with family members, running errands, getting lunch, coordinating personal appointments, managing personal bills, etc.
  • Office Management duties include but not limited to; Ordering supplies, dealing with office vendors and invoicing, being the liaison for technology assistance, hiring other administrative staff when needed.

Qualifications:

  • Bachelor’s Degree
  • 5+ years experience supporting high level executives
  • Need excellent communication skills and professionalism
  • Tenure in employment
  • Hedge fund/PE/finance experience a big plus
Job alerts

Receive emails for the latest jobs matching your search criteria